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Document Coding and Indexing

The litigation process involves coding of voluminous documents, ranging from a single email or letter to long contracts. We offer a wide range of litigation coding services that include Document Unitization or logical document determination, Bibliographic Coding and Subjective or in-text coding.

We offer litigation-coding services for litigation support to facilitate the research and draft data for cases. Our service includes:

  • Valid determination of documents
  • Web Coding or on-line capturing of data
  • Bibliographic Coding or objective coding
  • Subjective or in-text coding
  • File creation by scanning and loading

The litigation process involves coding of voluminous documents, ranging from a single email or letter to long contracts. We offer a wide range of litigation coding services that include Document Unitization or logical document determination, Bibliographic Coding and Subjective or in-text coding.

All related documents are grouped together for determining their logical boundaries and then coded with separate fields like author, recipient, type and date of the document etc. ensuring their quick retrieval.

The scanned documents in TIFF formats are converted to the desirable formats i.e. MS Word, TXT, RTF etc through specialized optical character recognition (OCR) or intelligent character recognition (ICR). The electronic data can be delivered in various different formats like ASCII, CSV and database files through CGI scripts.

The standard bibliographic coding includes the following fields:

  • Begin and End Document Nos
  • Attachment from beginning till end
  • Type of the document
  • Title
  • Estimated Date
  • Nature
  • Author, writer

We provide customized coding services based on the client's specialized requirements.

We deliver data and images compatible with the current technical formats and prevalent in the present legal industry:

  • Concordance
  • Jazz Notes
  • Summation
  • IPRO
  • Ringtail Trial Director
  • Doculex
  • BRS

If any other format is required other than the above-mentioned; the request will be analyzed for availability and would be priced accordingly.

In the advanced stage of bibliographic coding,  we perform a line-by-line review of each page of the documents, coding the requested words or names into a database. We also review each page manually at the special requests of our clients and the charges are fixed accordingly.

To ensure complete accuracy and quick service we have formulated a strategy through which the coding is divided in different phases to facilitate the repeated coding of the same documents by the coders several times. Mindsprings team has the caliber and capability to maintain good volumes in spite of tight time lines of the projects.

Work process for litigation coding

  • Analyze the requirement and functioning of the client
  • Customized manual is prepared for the project to adhere to the instructions given by the client
  • Design a project work flow
  • Distribute the work among a team of experienced project managers, coders and team leaders
  • Train the team according to the project specifications
  • Software tools are developed by our team of software developers for attaining higher levels of efficiency and accuracy
  • Execute a pilot project to promise quality and reliability
  • Make changes based on feedback and prepare reports for quality check
  • Execute complete project
 
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