Ligation Coding

Ligation Coding

Discovery of data is the process of discovery of factual information in law suits that has been created, maintained, improved, reviewed or presented in any form through computers or other electronic media. Through this method data can be extracted and converted into the universal formats like TIFF/PDF. This data is further organized into structured formats like Concordance, Summation, IPRO etc. for easy retrieval.

Electronic Discovery

Mindsprings team strives to maintain cost effective analysis by identifying and preserving the discoverable electronic evidence that shall be vital to the investigation and proceedings in courts.

We specialize in dealing with voluminous electronic documents such as:

  • Creating a record of the data.
  • Importing the data
  • Convert data into desired formats (TIFF/PDF)
  • Making data compatible with e-mail formats
  • Making data compatible with sources such as DVD’s CDs, FTP.
  • Extensive options for processing Excel Spreadsheets
  • Detection and removal of blank pages
  • OCR and PDF conversions
  • File search on the basis of keywords
  • Removal of unwanted or read mails and attachments
  • Exporting data
  • Data Restoration

We also offer choice of discovery review systems like Concordance FYI and Case Logistics
A major part of our litigation support services is related to litigation coding or data coding. Preset litigation tools and software are deployed to help in the preparation of trial. For extracting and identifying information specific to each document into a common form; objective, subjective and in-text coding is also done. Indexing is also done sequentially according to the author, title, number etc. We offer litigation coding both offline and online.

Please see our Cost and Billings section for the exact rates.

Litigation coding

The litigation process involves coding of voluminous documents, ranging from a single email or letter to long contracts. We offer a wide range of litigation coding services that include Document Unitization or logical document determination, Bibliographic Coding and Subjective or in-text coding.

We offer litigation-coding services for litigation support to facilitate the research and draft data for cases. Our service includes:

  • Valid determination of documents
  • Web Coding or online capturing of data
  • Bibliographic Coding or objective coding
  • Subjective or in-text coding
  • File creation by scanning and loading

The litigation process involves coding of voluminous documents, ranging from a single email or letter to long contracts. We offer a wide range of litigation coding services that include Document Unitization or logical document determination, Bibliographic Coding and Subjective or in-text coding.

All related documents are grouped together for determining their logical boundaries and then coded with separate fields like author, recipient, type and date of the document etc. ensuring their quick retrieval.

The scanned documents in TIF formats are converted to the desirable formats i.e. MS Word, TXT, RTF etc through specialized optical character recognition (OCR) or intelligent character recognition (ICR). The electronic data can be delivered in various different formats like ASCII, CSV and database files through CGI scripts.

The standard bibliographic coding includes the following fields:

  • Begin and End Document Nos
  • Attachment from beginning till end
  • Type of the document
  • Title
  • Estimated Date
  • Nature
  • Author, writer
  • We provide customized coding services based on the client’s specialized requirements.

We deliver data and images compatible with the current technical formats and prevalent in the present legal industry:

  • Concordance
  • Jazz Notes
  • Summation
  • IPRO
  • Ringtail Trial Director
  • Doculex
  • BRS

If any other format is required other than the above-mentioned; the request will be analyzed for availability and would be priced accordingly.

In the advanced stage of bibliographic coding, we perform a line-by-line review of each page of the documents, coding the requested words or names into a database. We also review each page manually at the special requests of our clients and the charges are fixed accordingly.

To ensure complete accuracy and quick service we have formulated a strategy through which the coding is divided in different phases to facilitate the repeated coding of the same documents by the coders several times. Mindsprings team has the caliber and capability to maintain good volumes in spite of tight timelines of the projects.

Work process for litigation coding:

  • Analyze the requirement and functioning of the client
  • Customized manual is prepared for the project to adhere to the instructions given by the client
  • Design a project work flow
  • Distribute the work among a team of experienced project managers, coders and team leaders
  • Train the team according to the project specifications
  • Software tools are developed by our team of software developers for attaining higher levels of efficiency and accuracy
  • Execute a pilot project to promise quality and reliability
  • Make changes based on feedback and prepare reports for quality check
  • Execute complete project

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